Build rotas in minutes with the UK’s leading staff rota software
TRUSTED BY 365,000+ WORKPLACES ACROSS THE GLOBE
Smart rota software helps businesses thrive
LABOUR COSTING
Control wage costs and profit margins
Keep labour costs under budget and your margins healthy. See how wages compare to sales in real time. Easily adjust your staffing to maintain a healthy labour cost percentage.
AUTO-SCHEDULING
Use AI to create the perfect rota in a single click
Schedule the right people and avoid overspending on labour. Deputy’s AI-powered Auto-Scheduling creates the smartest possible rota to meet demand and your specific needs.
OPEN SHIFTS
Fill empty shifts fast
Instantly share available shifts with your team via the Deputy app. Fill them on a first-come, first-served basis. Or pick the most suitable person from a list of interested staff.
BREAK PLANNING
Simplify meal and rest break compliance
Schedule multiple breaks and break types in a single shift. Our staff rota app frees your business from the worries of break compliance and coverage.
WORKING REMOTELY
Manage your rota anywhere, anytime
Easily create, change, or publish rotas on the go; approve shift swaps; and find last-minute replacements with staff rota apps for iPhone, iPad, and Android.
Try the UK’s ultimate staff rota app today!
Powerful rota software at your fingertips
An easy-to-use rota app that supercharges business growth.
Reduce wage costs
Stay under budget with accurate insights on wage costs compared to sales. Sync your employees' pay rates directly from your payroll provider.
Manage fatigue & overtime
Avoid employee fatigue by setting a limit on how many hours they can work per day or week. Part-timers can also have scheduled hours limited to avoid unnecessary overtime.
Customise pay rates
Deputy calculates employee overtime, penalty rates, loadings, and salary costing with every shift. Customise according to local laws or your own workplace agreements.
Schedule by qualifications
Always have the right person for the job. Schedule staff according to their skills and training, whether it’s first aid, food preparation, or heavy machinery qualifications.
Cover leave & unavailability
Make it simple to manage leave and staff availability. Your team can independently request time off, while managers get clarity leave balances and who’s available to work.
Monitor attendance & breaks
See when staff arrive on site, take breaks, and leave for the day. Missed or unscheduled breaks are flagged so you can proactively manage compliance risks.
Rota software that plugs into the UK’s favourite POS, HR, and payroll systems
Sync employees straight from your HR software and leverage valuable insights in one place. Our staff rota app integrates with the systems that already manage your accounting, payroll, POS, data storage, and more.
Frequently asked questions
- What is staff rota software?
Staff rota software makes it simple to create staff work rota's, effortlessly track employee hours, manage shift-swaps, control labour costs, reconcile timesheets, and improve communication and collaboration within teams. Anywhere, anytime, and on any device. The capability of web rota software also extends to prevent time theft, optimise staffing levels with live sales data, and help align labour requirements with sales forecasts to reduce wage bills.
- Why are staff rota's Important?
Staff rotas, and the software employers use to do it, help you track time and attendance, improve team communication, schedule shifts, approve time off requests, and identify open shifts in seconds. It helps you stay on budget and cost-efficient.
- What are other helpful time tracking tools from Deputy?
We have a number of time tracking tools aside from our rota feature, including a time clock app, attendance tracking, and payroll integration. Schedule your team in minutes!
- How many employees can you schedule with Deputy?
You can schedule up to 100 shifts per month and approve up to 100 timesheets per month in our starter plan. If you're employees' rota needs go beyond those limits, we recommend you consider our premium or enterprise plans.
- How do I create a work rota for my staff?
We discuss how to schedule your employees elsewhere, but some best practices for employee work rota's include keeping track of vacation time, knowing your employees, and prioritising team communication.
- Can Deputy help schedule meal and rest breaks?
Yes! Deputy’s Break Planning feature allows you to schedule, manage, and track multiple employee breaks and break types in a single shift. This includes meal (unpaid) and rest (paid) breaks
- Will Deputy work with my other systems?
Absolutely. Our rota app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.