Reduce costs and spend less time organising staff
Select your healthcare sector and learn how Deputy can help your team
Aged Care & Care Homes
Save your team hours of admin and reduce staffing costs
Create rotas with the right coverage in a fraction of the usual time. Reduce your reliance on expensive agency staff.
Create ideal rotas in minutes
Schedule the right staff, at the right times, to achieve the coverage your residents need. Make the best use of your existing team without relying on agencies.
"Deputy has saved us money by reducing agency use! It's also freed up hours each week on scheduling and admin."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Find last-minute replacements
Fill empty shifts quickly with suitable employees from your pool of workers — instead of relying on costly agency staff. Find team members who are available and ready to work with one tap.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Record employee time & attendance
Capture accurate timesheets and export them to payroll with one click. See who's on shift, running late, or on break in real time.
Saved £40,000 annually thanks to streamlined time tracking and payroll.
Standwalk, Ltd
Simplify CQC compliance
Deputy simplifies qualification assurance, reduces audit admin with detailed reporting, tracks safe staffing levels, and accurately tracks delivered hours.
“Deputy has really streamlined our compliance and auditing processes."
Phil Gould, COO, Standwalk
Improve employee retention
Make life easier for your team. With the Deputy app, staff can manage their upcoming shifts, time off, tasks, and shift swaps. All in one simple place.
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
"Deputy has saved us money by reducing agency use! It's also freed up hours each week on scheduling and admin."
Su San Chan, Head of Human Resources, St Joseph's Hospice
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Saved £40,000 annually thanks to streamlined time tracking and payroll.
Standwalk, Ltd
“Deputy has really streamlined our compliance and auditing processes."
Phil Gould, COO, Standwalk
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
Home Care Providers
Seamlessly manage nurses & carers across multiple locations
Ensure your staff are exactly where they need to be, have the right qualifications, and are paid correctly for their time.
Schedule remote workers
Match nurses and support staff to clients based on training, unique needs, availability, and location. Send shift details straight to your staff — with smart alerts and reminders.
"It’s easy for me to let my caregivers know exactly where they need to be.”
Jo Williams, Personal Caregivers
Capture attendance
Record when staff arrive at each address with a GPS location stamp. See who’s on site in real-time and track completion of different key tasks or activities.
“Each member of staff simply starts and ends their shift on the Deputy Kiosk which automatically records their time worked which is approved by their manager with a click.”
Marcus Wilson, Director, Focus Eye Centre
Find last-minute replacements quickly
If a carer or nurse falls ill, find a suitable, qualified replacement with one tap in Deputy and fill the shift quickly — without a single phonecall.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Track time, kilometres & wellness
Record your team's exact time on shift and export timesheets to payroll with one click. Automatically screen staff for worrying symptoms before they start work to protect clients from illness.
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
Improve communication
Keep your staff across important updates and make it easier to share client progress notes. Share information with individual staff or entire teams in one central communication platform — with confirmation receipts.
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
"It’s easy for me to let my caregivers know exactly where they need to be.”
Jo Williams, Personal Caregivers
“Each member of staff simply starts and ends their shift on the Deputy Kiosk which automatically records their time worked which is approved by their manager with a click.”
Marcus Wilson, Director, Focus Eye Centre
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
“Able to provide better patient care through 24/7 seamless communication between caregivers, nurses, and more.”
Kathy Lois Jones, Owner, Elder Village Euless
Medical Clinics & Allied Health
Set your practice up for cost-efficiency and growth
Organise your staff as effectively as possible, automate time-consuming admin, and handle unexpected changes in patient volumes or staff availability.
Simplify employee scheduling
With a few clicks, fill the rota with available, qualified staff — or simply allow your team to apply for the shifts they want. Receive an alert if staff have too many hours. And send rotas straight to your team’s phones and inboxes.
"We can keep an eye on staff fatigue, tenure, holidays and time off, which helps us run our business better."
Alexandra Conroy, Director and co-founder , Reliant healthcare
Keep wage costs within budget
Achieve a clear view of labour costs and help your budget go as far as possible. Forecast accurate wage costs and use real-time budget tracking to create the smartest rota for your practice.
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
Manage changes in demand or staff availability
Easily handle changes in patient volumes, staff calling in sick, or other last-minute changes to the rota. Find qualified staff who are available to work with one tap, and communicate rota changes to your team instantly.
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
Record employee time & wellness
Record accurate digital timesheets and export them to payroll with one click. Capture work hours hygienically with our hands-free time clock and help prevent the spread of illness with automated pre-shift health checks.
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
Onboard staff quickly & improve retention
Give your team straightforward tools that make their work lives easier. The Deputy app is simple to pick up and helps staff manage their own availability, leave, upcoming shifts, tasks, and shift swaps.
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
"We can keep an eye on staff fatigue, tenure, holidays and time off, which helps us run our business better."
Alexandra Conroy, Director and co-founder , Reliant healthcare
"Cost savings of $11,000 – $13,000 each year by eliminating the 'overlap time' between shifts alone"
Kathy Lois Jones, Owner, Elder Village Euless
"Deputy saved at least half-a-day or a day’s work calling around temporary workers."
Su San Chan, Head of Human Resources, St Joseph's Hospice
“Smooth payroll integration with Deputy and Xero makes payroll a breeze.”
Marcus Wilson, Director, Focus Eye Centre
“Staff now know exactly what shifts they're working because they have the smartphone app.”
Su San Chan, Head of Human Resources, St Joseph's Hospice
Try the ultimate scheduling app today. Start your free trial now!
The payoff of using Deputy
Reduce costs, save time, and create a better work-life balance. See how much your business will save with Deputy.
Why choose Deputy?
The power, flexibility, and mobility of our software has earned us more than 365,000 happy customers — who are our greatest advocates. With Deputy, you’re not just saving time and money. You’re finding a better way to do business.
The UK's leading scheduling software
Frequently asked questions
- What is Healthcare staff rota software?
Healthcare staff rota software manages the rotas of hourly employees at medical facilities including hospitals, clinics, private practice, front office staff, lab technicians, and nurses. Our rota software helps automate schedules, record holidays and sick leave, track overtime, and generate timesheets for compensation.
- How simple is it to implement Deputy at my Clinic?
Deputy is best known for its ease of set up and ease of use — just check out our customer reviews. We’ve made it simple for healthcare clinics to get started with employee rota software. It’s as easy as starting a free trial, setting up your locations, and inviting your staff.
- How do I capture timesheets for my practice?
Using Deputy's time tracking software, staff can either record their hours from a tablet device at a fixed point in your business or from their own phones. You can then verify and approve timesheets, ensure they’re correct, and seamlessly sync them with payroll software like Xero.
- Why do clinic owners love Deputy?
According to our reviews, Deputy wins over clinics and medical practices because it’s extremely easy to set up and easy to use. It’s simple to onboard your staff, manage your team from one app, and free up more time for the things that matter.
- What are the most important medical staff scheduling software features?
When you’re choosing healthcare software, it’s vital to ensure that the technology includes all the features you need to do your rota planning tasks. At the very least, it should: provide a way to schedule all workers, wherever they are; record employee hours worked; track wages and costs; and allow staff to make holiday and shift change requests.
Beyond these essential capabilities, look for value added features too. For example, Deputy allows you to onboard and attract new staff, allocate individual shift tasks, check in on morale and engagement, and monitor staff wellness – and much more.
- Will Deputy work with other systems?
Yes! Our rota app has been built to function seamlessly with all sorts of accounting, HR, and point of sale software including Xero, Vend, and iPayroll. For a full list of integrations, click here.
- Can employees schedule time off at my practice?
Absolutely! You can manage leave requests in Deputy. Employees can request time off via the app, and it’s simple for managers to approve time off and see when staff will be away on the schedule.